PRIVACY STATEMENT CUSTOMER AND SUPPLIER ADMINISTRATION
For Henra Holding B.V. and all its subsidiaries (Henra Trailers B.V. and Henra Beheer II B.V.)
Collection and use of personal data of customers, suppliers and other contractors
We would like to draw your attention to the fact that we will collect and use personal data you are providing to us, as this is necessary to conclude and execute any agreement with you. This applies both to our (potential) customers and to parties we are purchasing goods and / or services from.
If you are a (potential) customer, we use your data to send you a quotation, to be able to determine to which specifications or wishes a specific item or service has to comply, to be able to deliver goods or to be able to carry out work for you, to provide invoices and communicate smoothly and efficiently with you about the implementation of the agreement.
If you are a (potential) supplier or other contractor, your personal details are also necessary for the conclusion and execution of the agreement. When purchasing it is necessary to let you know to which specifications or wishes a particular item or service must comply in our opinion, to be able to send a request for a quotation or to be able to place an order with you, to pay your invoices and to communicate quickly and efficiently with you about other aspects of the agreement.
You are not obliged to provide us your personal data. If you provide us no or insufficient personal data, we may not be able to conduct the aforementioned activities.
Transfer to third parties
In connection with the execution of a possible agreement with you, it is possible that we must provide your personal data to parties who supply parts, materials and products to us or carry out work on our behalf. We also use external server space for the storage of (parts of) our sales and purchasing administration, which includes your personal data. Your personal data is therefore provided to our server provider. We also use Microsoft Office and the associated storage facilities for e-mails and other files. Because we use a newsletter mailing service, your personal data are also passed on to the provider of this service.
If you order from us on a regular basis, we will store and use the personal data you have provided in order to inform you by e-mail about our existing and new products and services in and we might send you a personal offer. We have a legitimate interest in the use of your personal data for this purpose, namely to market our products and services. Every time we send you an advertising mail, you have the opportunity to unsubscribe from the mailing service. See the unsubscribe link at the bottom of each mailing.
If you happen to be a one-time customer, we will only send you advertising messages if you have given us your explicit permission in advance.
Retention period personal data
If you have requested a quotation from us but you have not become a customer, we will delete your data no later than one year after our last contact. Even if we have received a quotation from you, but we have not become a customer, your personal data will be deleted no later than one year after our last contact. If you have become our client or we are with you, we will retain your personal data for a period of seven years after the end of the financial year in which the agreement with you has been fully executed. The seven-year period corresponds to the period in which we are obliged to keep our administration for the Tax Authorities. After this period we will delete your personal data.
You have the right to ask us to view your own personal data. If there is reason to do so, you can also request us to changer your personal data or to correct inaccuracies. You also have the right to request that we delete your personal data or limit the use of your personal data. You can also object to the collection and use of your data or file a complaint with the Dutch Data Protection Authority. Finally, you can request us to obtain your personal data or transfer that data to another person. To exercise your rights you can contact: (René Boelen, Henra trailers B.V., Oploseweg 10, 5825 HN Overloon, 0478-642200 email@example.com). You can also contact us with questions or for more information about the collection and use of your personal data.